New Family for the school year

How to Apply as a New THEO Family

THEO accepts new students yearlong but the window to register online closes annually in March for new families. 
There is also a time limit on joining specific classes which may be full, etc.

Step #1

Complete the following online application (all students registering must also sign regardless of age) and pay your $25 Non-Refundable Processing Fee via cash, check or online at VANCO.

For THEO only classes use this form: THEO Application

For any student enrolling in Friday Adventures and/or Academic Adventures,
use this form: Friday Adventures/Academic Adventures Application

If your student is enrolling in both THEO and Friday/Academic Adventures, you must fill out both applications.

Step #2

Once we receive and process your registration form and processing fee, THEO staff will notify you of your acceptance or ask for additional information.  If accepted, THEO staff will then add you to our online system. At that time, you will receive an email with instructions about registering for specific THEO classes. Please follow the instructions in the email carefully to register online in our THEO database. We will also email you or telephone you with specific details if your family has not been accepted to THEO.

Please note:
  • Processing your new THEO application might take up to ten days at different times of the year.  
  • Priority is given to complete applications.
    • For instance, students must sign the application in addition to the parents – those who don’t are incomplete until done.
      • Why?  Students are dropped off at THEO and must cooperate with our THEO-way.  They need to know what to expect, so talk to them about THEO, read THEO’s Rules and Guidelines together and discuss if this is a fit for your student.  The old adage, “You can lead a horse to water, but you cannot make them drink.”  It’s old but there is a reason that we all know it as part of our culture.
    • The THEO Board strongly believes in parental rights.  Therefore both parents should be in agreement before a student is enrolled in THEO.  If the parents are no longer married, we will look to the custody agreement as to which parents have the authority to make educational decisions for the student.

Step #3

Register then submit (mail or hand deliver) the following items to lock in your seat(s) in your chosen class(es):

  • Landscape printout of your registration summary OR your Add/Drop form with a list of classes you choose if not completed during online registration
  • $150 per student, max of $300 per family, checks made payable to THEO for registration.  Occasionally, parents can enroll in a THEO class with prior teacher permission. THEO parent application fee is $75/year.
  • Tuition deposit and supply fee (per class) checks made payable to the individual teacher*.
    • The tuition deposit is equivalent to the monthly tuition for the class, e.g. $80 for Apologia Chemistry, and is non-refundable and non-transferable on/after April 15.
    • The supply fee is also non-refundable and non-transferable on/after April 15.
    • The tuition deposit pays the final month of class, typically May but sometimes December if the class is fall only. THEO does not collect for August tuition since May and December are both short months.
    • For your deposit payment, please only include one student per class per check. For example: Sally and Johnny Jones are taking Astronomy. We need one check for $55 tuition and $60 supply fee, total of  $115, payable to Science Lab Tutorials (Paula Smith) for Sally and another check for $115 for Johnny.
    • MONTHLY tuition amounts can be combined into one check if you have two students taking the same teacher, or one student taking multiple classes from one teacher. For instance, Science Lab Tutorials (Mrs. Smith) would be paid $110 in one check for each month (Sept – April) rather than 2 checks for $55 each.
    • CHECK DATES: Tuition deposit and supply fee checks should be written for May 1 unless we have passed May 1st; in that case, write your check with the current date. Please ask a staff member if you’re not sure what date to put on your check.

Step #4

Mail the completed forms, along with checks to:

1301 Custer Road, Suite 616
Plano, TX 75075

Click here for more location details


Monthly Tuition Rules

  • Tuition is collected during the school year for September through April (the monthly amount is the yearlong tuition averaged over nine payments rather than tuition amounts varying/month depending on the number of weeks of classes in the month)
  • May or December tuition is collected up front at the time of registration and is not refundable nor transferable
  • Monthly tuition is payable on the 1st of the month
  • All tuition checks should be payable to the teacher*
  • No tuition charge for the August class session – this also balances out the short teaching time in May
  • Late fees are paid to the teachers. Late fees are assessed per class if tuition is paid after the 10th of the month. The fees, which escalate,  are:
    • $25 for the first time payment is late
    • $50 for the second time payment is late
    • $75 for the third time payment is late
  • The processing fee, application fee, tuition deposits, and the supply fees will not be refunded if your student withdraws from the class anytime during the year, but you will not be obligated to pay future months of tuition.
You will be notified if your student has been accepted. It is our goal to notify you within ten days of receiving your application paperwork but depending on the time of year, it may take longer. Please be advised that some of our classes fill up quickly so if you know of a certain class you want to enroll in, it is recommended to do so at the beginning of open enrollment.

*Teacher check exceptions: Kathy Franda payable to Kando Create; Paula Smith payable to Science Lab Tutorials; Michael Hayes payable to NSXSR, LLC; Academic Adventures, Friday Adventures and Collin College Admin/Room Fee made payable to THEO.